Privacy Statement

Information on the Collection of Personal Data

The operators of these websites take the protection of your personal data very seriously. Personal data are all data that can be related to you personally, such as name, address, email addresses, and user behaviour (information referring to an identifiable natural person acc. to Art. 4, No. 1 of the EU General Data Protection Regulation – GDPR).

Controller according to Art. 4, par. 7 GDPR is the Committee of the UVP-Gesellschaft e.V. (see Imprint).

When you contact us by electronic mail or via a contact form, the data given by you (your email address and, if applicable, your name and your phone number) will be stored by us to answer your questions. The data arising in this connection will be erased as soon as storage will no longer be required or processing will be restricted, if legal obligations to retain the data exist.

We would like you to note that internet-based data transmission (e.g. when communicating by electronic mail) may have security gaps. Absolute protection of data against access by third parties may not be guaranteed.

Collection of Personal Data

When using the website for information purposes only, i.e. when you do not register or transmit other information, we will only collect the personal data that are transmitted by your browser to our server according to the settings made by you (server log files). For viewing our website, we collect the data required for this purpose and needed for ensuring stability and security according to Art. 6, par. 1, clause 1, (f) GDPR:

  • Anonymized IP address

  • Date and time of access

  • Time zone difference to Greenwich Mean Time (GMT)

  • Content of the access (concrete site)

  • Status of access/HTTP status code

  • Data volume transmitted

  • Website from which an accessing system reaches our website

  • Browser

These data cannot be referred to certain persons. These data will not be combined with other data sources. We reserve the right to check these data later on, if concrete indications of unlawful use become known to us.

Registration From

In case you complete a form to register with us as a reader or author, your data entered in the form, inclusive of your contact data indicated there, will be stored by us to send you the information required and to answer additional questions, if necessary. We will not transfer these data to third parties without your approval. For registration, we use the so-called double-opt-in method, which means that your registration will be completed only, if you have confirmed it by clicking the link contained in the confirmation email sent to you for this purpose. If you do not confirm your registration within 48 hours, your registration will be deleted automatically from our database.

When a visitor creates a user account, the following personal information is processed and stored:

  • Salutation

  • First name

  • Last name

  • Username

  • Gender

  • Password (encrypted)

  • Email address

  • ORCiD ID

  • Website

  • Mailing Address

  • Country

  • Phone

  • Fax

  • Affiliation

  • Biography

  • Registration date

  • Last login date

  • Locales

  • Reviewing interests

  • Role registrations (author, reader, and/or reviewer)

Only the username, first name, last name, email and password fields are required.

When a manuscript is submitted, contributor information is included. Contributors can be authors, translators, volume editors, and so on. This information is stored as submission metadata, and is provided as part of any published manuscript record. The following contributor information is collected:

  • Salutation

  • First name

  • Last name

  • Email address

  • ORCiD ID

  • Website

  • Country

  • Affiliation

  • Biography

Only the first name, last name, email address and country fields are required.

The data collected from registered users of this journal falls within the scope of the standard functioning of peer-reviewed journals. It includes information that makes communication possible for the editorial process; it is used to inform readers about the authorship and editing of content; it enables collecting aggregated data on readership behaviours, as well as tracking geopolitical and social elements of scholarly communication.

This journal’s editorial team uses this data to guide its work in publishing and improving this journal. Data that will assist in developing this publishing platform may be shared with its developer Public Knowledge Project in an anonymised and aggregated form, with appropriate exceptions such as article metrics. The data will not be sold by this journal or PKP nor will it be used for purposes other than those stated here. The authors published in this journal are responsible for the human subject data that figures in the research reported here.

Those involved in editing this journal seek to be compliant with industry standards for data privacy, including the European Union’s General Data Protection Regulation (GDPR) provision for “data subject rights” that include (a) breach notification; (b) right of access; (c) the right to be forgotten; (d) data portability; and (e) privacy by design. The GDPR also allows for the recognition of “the public interest in the availability of the data,” which has a particular saliency for those involved in maintaining, with the greatest integrity possible, the public record of scholarly publishing.

Usage Statistics

In order to be able to analyse usage and impact of our journal and the published articles, we collect and log access to the journal’s homepage, issues, articles, galleys and supplementary files. In the process all data is anonymised. No personal information is logged. IP addresses are anonymised by being hashed (using SHA 256) in combination with a secure 64 characters long salt that is automatically randomly generated and overridden on a daily basis. Therefore IP addresses cannot be reconstructed.

The following information is collected next to the anonymised IP addresses:

  • Access type (i.e. administrative)

  • Request time

  • Requested URL

  • HTTP status code

  • Browser

The collected data is only used for evaluation purposes. No IP addresses are mapped to user IDs. It is technically impossible to trace a specific set of data to a specific IP address.

If you wish you can opt-out of the data collection process.

SSL Encryption

For reasons of security and for the protection of the transmission of confidential contents, such as inquiries sent to us as website operator, this website uses SSL encryption. In case of an encrypted connection, the address line of the browser reads https:// and the lock symbol is indicated in your browser line. When SSL encryption is activated, third parties cannot read the data you transmit to us as a rule.

Your Rights

As far as your personal data stored by us are concerned, you have the following rights:

  • Right of access

  • Right to rectification or erasure

  • Right to restriction of processing

  • Right to object to data processing

  • Right to data portability

In addition, you have the right to complain about the processing of your personal data by us with a supervisory authority.
In the case of manifestly unfounded or excessive requests, we can charge a reasonable fee. Otherwise, information will be provided free of charge (Article 12, par. 5 GDPR).
In the case of reasonable doubts concerning the identity of the natural person asserting the above rights, we may request the provision of additional information necessary to confirm the identity of the data subject (Article 12, par. 6 GDPR).

Cookies

In addition to the data mentioned above, cookies are stored on your personal computer when using our website. Cookies are small text files stored in your computer system by the browser used by you, through which we (the server of our website) obtain certain information. Cookies cannot execute any programs or transmit viruses to your computer. It is distinguished between session cookies (transient cookies) and permanent (persistent) cookies.

Transient cookies are deleted automatically when you close the browser. They include in particular the session cookies. These store a so-called session ID, through which queries of your browser can be allocated to the joint session. They allow us to identify your computer when you return to our website. We use session cookies exclusively. We do not use any persistent cookies or flash cookies.

You can set your browser such that you will be informed about the setting of cookies and you can permit cookies in individual cases only, exclude the acceptance of cookies in certain cases or in general, and activate automatic deletion of cookies when closing your browser. When deactivating cookies, functionality of this website may be limited.